Deadlines

Overview

The Deadlines view helps your organization stay on top of upcoming due dates for tasks such as policy reviews, risk assessments, and recurring compliance activities. By providing a single, centralized timeline, it ensures teams remain proactive, aligned, and accountable in fulfilling compliance and operational obligations on time.

Common examples of deadlines include Annual Policy Reviews (recurring every January), Quarterly Risk Assessments, and Scheduled Audits.

Core Functionality

The Deadlines view aggregates due dates from schedules defined across your organization, including:

• Asset Retention: The deadline for retaining assets, typically set by regulatory requirements or business policies.
• Asset Reviews: The deadline for reviewing assets to ensure they meet current standards and regulations.
• Audit Findings: The deadline for addressing audit findings to ensure compliance with regulatory requirements.
• Access Reviews: The deadline for reviewing entitlements to ensure they are accurate and up-to-date.
• Risk Reviews: The deadline for reviewing risks to ensure they are properly managed and mitigated.
• Treatment Actions: The deadline for taking action on treatment recommendations to ensure compliance with regulatory requirements.

All dates are pulled into a single timeline view, giving your teams a clear understanding of what is coming up. Each entry includes:

• The associated object (e.g., policy, risk, audit)
• The due date
• The context (such as recurrence pattern or related module)

This makes it easy for users to quickly identify, prioritize, and act on upcoming requirements.

Changes to underlying schedules (see Schedules) are reflected instantly, ensuring the deadlines view is always up to date. This provides a single source of truth for compliance- and operations-related due dates.

Calendar Integration

The calendar integration enables you to subscribe to your organization's deadlines directly in your preferred calendar application, such as Google Calendar, Apple Calendar, or Outlook. This ensures that compliance deadlines appear alongside your other commitments, making it easier to plan and prioritize your work. Updates to deadlines sync automatically, so your calendar always reflects the latest schedule changes without manual intervention.

To set up the integration, navigate to your organization's settings and enable the calendar intagration.

Once enabled, head over to the deadlines view and click on the Subscribe button. You can either download the calendar file for one-time import into your mail client, or use the URL directly to establish a live subscription that stays synchronized with your deadlines.

Important security consideration

The calendar feed URL is publicly accessible to anyone who has the link, allowing them to view your organization's deadlines. Treat this URL as sensitive information and share it only with authorized team members. If the URL is ever compromised or no longer needed, you can immediately deactivate the integration from your organization's settings, which will invalidate the feed URL and prevent further access. You can generate a new URL at any time if needed.

Best Practices

• Check regularly: Review the deadlines view as part of your weekly planning to stay ahead of upcoming reviews, assessments, and updates.
• Prioritize proactively: Use the timeline to determine what tasks require immediate attention versus those that can be scheduled for later.
• Keep schedules accurate: Ensure that underlying schedules are well-defined and regularly updated, since deadlines rely on them.
• Integrate into workflows: Encourage teams to treat the deadlines view as the primary reference point for compliance-related tasks.
• Use in meetings: Incorporate the deadlines view into team syncs or compliance meetings to align activities with organizational priorities.

For example, during a weekly planning meeting, your team might identify that a Quarterly Risk Assessment is due in two weeks and assign responsibilities early, preventing last-minute bottlenecks.

By maintaining structured schedules and regularly using the deadlines view, your organization can ensure predictable, timely execution of compliance activities and avoid missed deadlines that could impact audits or operations.